Planning an Onsite Workshop Made Easy

Planning an Onsite Workshop Made Easy

Hosting an onsite workshop can be a great way to bring creativity and connection directly to your space. Whether it’s for a company team-building day, a school enrichment program, a community event, or a private celebration, an onsite art jamming offers fun, engagement, and learning—all in a setting that’s comfortable and familiar.

But how do you plan one without feeling overwhelmed?

Here’s a straightforward guide to help you plan a smooth and successful onsite workshop with confidence.

Step 1: Define the Purpose of Your Workshop

Before you jump into the details, ask yourself:
What do I want to achieve with this workshop?

Some examples include:

  • Strengthening team bonds at work
  • Providing hands-on art experiences for students
  • Giving seniors a creative outlet
  • Celebrating a birthday or milestone in a unique way

Once you know your goal, it becomes much easier to choose the right activities and setup.

Step 2: Know Your Audience

The success of your workshop depends on understanding who it’s for.

Consider:

  • Age Group: Are they children, teenagers, adults, or seniors?
  • Experience Level: Are they complete beginners, or do they have some experience with art?
  • Preferences: Do they prefer painting, mosaic art, crafts, or team activities?

The more you know, the better you can tailor the experience to fit their needs.

Step 3: Choose the Right Workshop Type

Here are some popular onsite art jamming options:

Mosaic Art Jamming

Ideal for all age groups, mosaic art is fun, hands-on, and doesn’t require prior experience. It’s a low-pressure activity that still allows for creativity and beautiful results.

Canvas Painting

A guided painting session is great for team building or social events. Everyone follows the same theme but adds their personal touch.

Craft Activities

Perfect for schools or senior homes, simple crafts like collage-making or decorating photo frames can be engaging and rewarding.

Step 4: Select a Trusted Workshop Provider

Partner with a provider that:

  • Has experience with onsite events
  • Offers all materials and tools
  • Can adapt to your venue and group size
  • Understands how to manage different age groups
  • Can provide facilitators who are friendly, patient, and encouraging

At Art Journey, we offer fully guided onsite workshops across Singapore. We bring all the materials, handle setup and cleanup, and ensure everyone enjoys the session.

Step 5: Plan the Logistics

Venue Requirements

Make sure your space has:

  • Enough tables and chairs
  • Good lighting and ventilation
  • Access to water (for cleaning or certain art activities)
  • A comfortable, clutter-free environment

Group Size & Duration

Most onsite workshops run between 1 to 2 hours, depending on the activity. Group sizes can vary from a small team of 5 to larger groups of 30 or more.

Step 6: Confirm Materials and Setup

Your provider should bring:

  • Art materials (tiles, paints, brushes, glue, etc.)
  • Protective coverings for tables
  • Aprons if needed
  • Sample artworks for inspiration

You might want to prepare:

  • Name tags for participants
  • Light snacks or refreshments
  • A feedback form to collect thoughts after the session

Step 7: Keep It Simple & Fun

Encourage a relaxed and open atmosphere. The goal isn’t to create a perfect artwork, but to enjoy the process. Facilitators can help ease nervous beginners and cheer on creativity.

You might even end the workshop with a mini sharing session, where participants show and talk about their creations.

Step 8: Capture the Moments

Take photos or short videos during the event (with permission). These memories can be shared on social media, company newsletters, or printed as keepsakes.

Step 9: Follow Up

After the workshop, consider:

  • Sending a thank-you message
  • Sharing photos
  • Offering a discount for a future session
  • Gathering feedback to improve the next event